• Recruitment
  • Marketing
  • Custom web solution
  • Online planner
  • Business Processes Automation
  • Complex Planners

Calendar-Integrated Meeting Scheduling Platform

A custom meeting scheduling platform developed to help teams find shared availability across Google, Outlook, and Exchange calendars. The system supports participant selection, calendar availability checks, and privacy-conscious scheduling without exposing full personal schedules.
mockup

Overview

Quick overview: key aspects of our work - discover the essentials of our project

Industry

HR & Recruitment

Country

United Kingdom

Solution type

Online Planner, Calendar Integration Tool

Services

Custom Web Development, System Integrations, Workflow Automation

About the client

Understanding our client: specifics, challenges, and custom solutions

The client is an executive at a fast-growing technology company in the United Kingdom. Their work requires regular coordination of online and offline meetings with team members, clients, and external participants.

Problem

The client’s meeting workflow involved frequent coordination across team members, clients, and external participants, often using different calendar systems.
Finding a suitable time required checking availability across multiple calendars and comparing schedules manually. This became harder when meetings involved several participants, different calendar providers, and privacy expectations around personal schedules.
The client needed a way to identify shared availability without asking participants to expose their full calendars or rely on back-and-forth coordination.

Solution

A custom online planner was developed to connect Google, Outlook, and Exchange calendars through API integrations.
The platform was built around a participant-based scheduling flow: users select meeting participants, connected calendars are checked, and available time slots are shown based on shared availability.
The application was also structured around privacy-conscious scheduling logic. Participants can coordinate availability without exposing full calendar details to each other, and the application does not store personal calendar data.

Key features

Project features overview: essential enhancements and strategic solutions

  • feature

    Calendar-Integrated Meeting Scheduler

    The platform connects Google, Outlook, and Exchange calendars through API integrations to check meeting availability across different calendar systems.
    This allows scheduling to be based on connected calendar data rather than manual comparison of separate schedules.
  • feature

    Participant-Based Availability Search

    Users can select meeting participants and view available time slots based on shared calendar availability.
    This helps organize meetings with multiple participants while keeping the scheduling flow focused on matching available times.

  • feature

    Privacy-Conscious Scheduling Logic

    The application allows participants to coordinate availability without showing full personal schedules to other team members.
    It does not store personal calendar data inside the application, so the scheduling process stays focused on availability checks rather than full calendar visibility.

Result

Performance Showcase: Unveiling the Results of Our Collaborative Endeavors

The client received a custom online planner that centralized meeting availability checks across connected calendars.
The application gave the client a controlled scheduling workflow for coordinating meetings with team members, clients, and external participants. Instead of comparing full calendars manually, users could focus on shared availability and select suitable time slots without exposing complete personal schedules.

Customer review

Real Stories of Satisfaction and Success

"I love WebMagic's meeting scheduler! It's made arranging meetings a breeze, syncing all our calendars and ensuring privacy. Calbot helps us find the perfect meeting time. Thanks, WebMagic!"

Do you have a business challenge you’d like to resolve?

If you have an idea or a problem that you would like to eliminate in your business processes, leave a request. We will be happy to discuss this with you at a free consultation and find the most suitable solution for your specific situation

Thanks for your request.
Our managers will contact you nearest time.

Discover how WebMagic transforms ideas into intelligent digital solutions. Our case studies highlight real projects in AI-powered automation, logistics platforms, SaaS tools, e-commerce systems, and custom web development.

From streamlining supply chains to building smart dashboards and integrating wearable data with AI — each case shows how we solve complex problems with scalable, tech-driven systems.

We work with clients across industries to deliver high-impact results: faster processes, clearer insights, and stronger digital infrastructure.

Explore how we’ve helped startups, enterprises, and growing teams turn challenges into success — and imagine what we can build for your business.