- EdTech
- Online planner
- Business Processes Automation
- API Integration
Calendar Scheduling Infrastructure for a Coaching Platform
A backend calendar scheduling system for a coaching platform. It helps manage coach availability, sync external calendars, prevent booking conflicts, and support booking workflows across the product.
Overview
Quick overview: key aspects of our work - discover the essentials of our project
Industry
Country
Solution type
Services
About the client
Understanding our client: specifics, challenges, and custom solutions
The client is a US-based coaching technology company operating a platform created for coaches who need more than standard booking and administrative tools. The product combines scheduling, insights, automation, and a more structured, human-centered coaching experience.
Problem
The product needed more than a basic booking setup. It required a scheduling foundation that could handle recurring and date-specific availability, booking buffers, event types, time zones, external calendar sync, and conflict prevention. It also needed to cover more advanced scenarios such as multi-coach coordination and one-time Calendly migration.
Solution
The solution was implemented as the product’s core scheduling backend. It replaced a basic booking setup with a more structured system for managing availability, external calendar sync, and session booking across the platform. This gave the product a more reliable and extensible scheduling foundation without relying on a standard off-the-shelf booking tool.
Key features
Project features overview: essential enhancements and strategic solutions
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Calendar Integrations
Calendar integrations with Google Calendar, Outlook, Apple Calendar, Microsoft Teams, and Microsoft business calendar environments.
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Availability Management
Availability management with weekly rules, date-specific overrides, and configurable pre- and post-session buffers.
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Booking Controls
Event types and booking controls with configurable duration, booking notice, booking horizon, and meeting location options.
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Session Workflows
Core session scheduling workflows for creating, updating, canceling, listing, and deleting appointments, with conflict-aware booking logic.
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Shared Scheduling
Meeting-link generation and shared availability logic for multi-coach scheduling scenarios.
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Calendly Migration
One-time Calendly migration for event types, upcoming sessions, and availability data.
Result
Performance Showcase: Unveiling the Results of Our Collaborative Endeavors
The client received a fully implemented scheduling backend that gave the product a more reliable base for coach availability, calendar sync, meeting-link generation, and conflict-aware booking. It made the system easier to extend, easier to integrate, and better suited to a product that goes beyond basic session booking, notes, and billing.
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